Moving can be both exciting and overwhelming. To ensure a smooth process, take extra care when handling and packing expensive tech devices such as computers. Be mindful when transporting offices or homes as you must also move expensive technology devices containing intellectual property such as data bases.
We've developed a handy check-list to assist with this process and help ensure the safety of your technology during its move.
Before You Begin Disassembling Your Device
Make copies of all important documents, files, photos and other irreplaceable data before beginning disassembly of your device. Using an external drive or cloud storage, you can be assured that all of your information will remain safe during transport if something untoward happens during moving day.
Untangling cables is often an overwhelming task when moving to a new place, but take the time to label and organize your cables before packing.
Bundle your cables neatly using cable ties or twist ties, labelling each to identify which device it belongs to - this simple step could save both time and frustration in the future!
Pack Your Devices Carefully
It is advisable to retain their original packaging whenever possible when packing devices; original packaging provides extra protection during transport, often divided into specific compartments for each component of a product.
If you don't have its original packaging, use sturdy cardboard boxes instead. Protect each device with anti-static foam or bubble wrap to avoid damage; fill any empty spaces between boxes with packing peanuts or crumpled papers to ensure a snug fit.
Remove Ink Cartridges & Batteries
It may seem easier to load your printers as soon as it comes time to move them, but this is not recommended. Before packing up devices that use ink, be sure to take steps such as taking out their cartridges as these could leak or dry out during transport and cause havoc with their contents - or even render them obsolete.
Remove batteries from all devices - laptops, cameras and remote controls. Doing this helps avoid damage or accidental powering on during a move. Separate cartridges from batteries into sealed bags before labelling them accordingly.
Make photos of cable connections
Prior to unplugging them from devices, take pictures of cable connections. This visual guide will come in handy when setting up your devices in their new locations; no more trying out which cables belong where; quick fix computer using pictures!
Pack Your Wi-Fi Equipment Separately
When moving home or office, one of the first tasks usually is reconnecting the internet. For an easier move, pack all of your Wi-Fi equipment separately.
Include your modem router, Ethernet cables and other network connectors to get online quickly and efficiently. Label the box clearly "WiFi Equipment" so you know where to begin when getting online.
Are You Concerned about Fragile Screens
Have fragile screens such as TVs and monitors with sensitive screens that need protecting? Take extra steps to protect them and avoid damage.
Make sure to add a microfiber or soft cloth cover over your screen, secured with tape or elastic bands for best results. This barrier will protect it from accidental contact during transport and help ensure less damage during shipment. Likewise, ensure your items are packed vertically to minimize possible incidents.
Fragile Items: Inform the Moving Company
It is essential that your mover understands that any devices and other technology items you own are fragile. Label the boxes containing them "fragile," give any instructions necessary for their safe handling and reduce any risk by communicating any concerns beforehand. By sharing information regarding how fragile items should be handled they can decrease risk of an accident occurring.
Once you've moved all your technology and connected cables back together, switch on all devices to ensure they are operating as expected and not damaged in any way. Test to make sure nothing has gone amiss
Although your computer might appear undamaged from the outside, that doesn't always indicate no internal damage has taken place. With this knowledge in hand, a claim or professional IT assistance service should be pursued immediately.
Need Help Moving Office Technology Safely?
Moving office technology can be stressful and challenging, especially when relocating. By following an effective procedure you can ensure the devices arrive safe at their destination.
Are you in need of professional help to secure your technology? Give us a call now (404) 932-5940 or email us at firstname.lastname@example.org
to arrange a meeting!